Careers

If you are interested in joining the Flagship Healthcare Properties team, please submit your resume to: employment@flagshiphp.com.

PROPERTY ACCOUNTANT

Responsibilities: 

  • Preparing tenant account analysis and reconciliations when tenants dispute charges to their accounts
  • Recording monthly accruals such as janitorial, security, and utility expenses to match expenses to period incurred
  • Preparing Fixed Asset Schedules
  • Preparing monthly financial statements including balance sheet, income statement, trial balance, and cash flow statements
  • Applying Cash Receipts to tenant ledgers
  • Preparing Monthly Bank Reconciliations
  • Assist with opening new bank accounts when needed
  • Effectively communicating (both written and verbal) monthly and quarterly financial packages internally and externally (investors, lenders, CPA firms, 3rd Party)
  • Assisting with preparing Annual Budgets
  • Understanding CAM reconciliations so can assist with reviewing the calculations
  • Preparing year-end packages and sending to external CPAs for tax return preparation and annual audit
  • Responding to questions/inquiries from tax accountants and auditors
  • Reviewing tax returns and entering adjusting journal entries as provided by the tax accountants and auditors
  • Approving invoices in AP system, AvidXchange
  • Reviewing the weekly payables and making sure sufficient funds are available
  • Other duties as assigned

Desired Skills and Experience: 

  • Bachelor’s degree in Accounting required
  • Comprehensive knowledge of real estate accounting
  • Yardi and/or MRI experience preferred
  • The ability to think and work both independently and in a team environment
  • The ability to multi-task and prioritize projects
  • Attention to detail and self-motivation
  • Proficiency in Microsoft Excel
  • Excellent written and verbal communication skills, problem solving abilities, organizational and analytical skills
  • Consolidation experience a plus

Flagship Healthcare Properties is an Equal Opportunity Employer

ASSISTANT PROPERTY MANAGER – ALABAMA

The Assistant Property Manager is an administrative/management position requiring customer service skills and a knowledge of property management responsibilities. We are looking for someone with a strong combination of skill sets to assist and support managers in daily administrative tasks and projects as assigned. Additionally, travel throughout Alabama and neighboring states with overnight stays is expected from time to time.

Responsibilities:

Property Management

  • Developing and managing annual property budgets and forecasts
  • Developing and managing a capital expenditure and property maintenance program for each asset
  • Reviewing, understanding, and enforcing leases for managed properties
  • Developing effective working relationships with team members, tenants, vendors and investors
  • Assisting in the preparation of regular investor communication regarding asset highlights, performance and variance from plan, and monthly reporting responsibilities
  • Input and monitoring of new leases and lease changes into software programs
  • Effectively communicating (both written and verbal) property and project updates
  • Providing leadership in working with FHP’s Chief Engineer, Tenant Services Coordinator, Maintenance Technicians, and Vice President and Director of Property Management to provide first class service and management of FHP’s properties
  • Entering work orders as needed into Building Engine work order system and monitor completion
  • Conducting regular site visits of all managed properties
  • Maintaining open and frequent communication with tenants
  • Conducting periodic association meetings under specific bylaws pertaining to each association
  • Assisting in the retention and leasing efforts of managed properties
  • Responding to after-hours emergencies as needed and coordinate response by maintenance personnel
  • Coordinating tenant appreciation events and practice manager meetings

Property Management Team

Billing/Accounting/Communication with tenants

  • Assisting with delinquencies, per direction of PM (running statements and forwarding)
  • Drafting tenant notification letters as follows under PM review & signature:
    • Delinquency Notices – if needed
    • Rent Increase Letters
    • Hold-Over Notice
    • Other correspondence as assigned
  • Work with Lease Administrator (LA) on tenant billing questions and respond back to tenant
  • Assist as needed or coordinate with accounting/LA on tenant bill backs
  • Communicate with tenants on billing issues as follows:
    • Check being made out to wrong entity
    • Notify tenant to email accountant when ACH is made monthly
    • Notify tenant on change of address requirements per lease
  • Run MRI & Yardi reports as needed by PM
  • Forward invoices received in office to Avid
  • Certificates of Insurance – follow up with LA/Property Services on compliance
  • Prepare welcome letters to new tenants under PM signature
  • New tenant – coordinate with Lease Administrator on invoicing needs
  • Forward/follow up with tenants who are paying tax bills directly – monitor for compliance
  • Assist with electrical/water sub-metering and coordinate billing with LA/Accounting
  • Track TI allowances
  • Assist with tenant notifications through Building Engines on scheduled maintenance/work/inspections

Vendors/Service Providers

  • Service Contract – converting to standard form and managing renewal of contracts
  • Assist in bidding out contracts and services – per management agreement
  • Respond to vendor requesting status of payments
  • Assist in scheduling building meetings with vendors and tenants
  • Request W-9’s as needed

Misc. Projects

  • Assisting with Estoppels & SNDA collection efforts
  • Assist with set up and planning tenant appreciation events/practice manager meetings

Travel Assistance

  • Travel arrangement assistance – flights/hotels
  • Assist w/email responses while traveling at direction of PM
  • Act as point of contact during vacations/time out of office

New Property Assistance

  • Assist with data collection
  • Download and label photos
  • Work with AP for utility set-up – monitor
  • Other projects as assigned

 

Desired Skills and Experience:

  • Proven record of providing exceptional internal and external customer service.
  • Ability to demonstrate initiative and reflect a sense of urgency by meeting or exceeding deadlines.
  • The ability to think and work both independently and in a team environment.
  • The ability to multi‐task and prioritize projects.
  • The ability to travel overnight on occasion.
  • Attention to detail and self‐motivation.
  • Excellent written and verbal communication skills, problem solving abilities &organizational skills.
  • Proficiency in Microsoft Office Suite.

 

Flagship Healthcare Properties is an Equal Opportunity Employer. 

PROPERTY ADMINISTRATOR

The Property Administrator is an administrative position requiring customer service skills and a knowledge of property management responsibilities. We are looking for someone with the unique combination of skill sets to assist and support managers in daily administrative tasks and projects as assigned.

 

Responsibilities:

Billing/Accounting/Communication with tenants

  • Assisting with delinquencies, per direction of PM (running statements and forwarding)
  • Drafting tenant notification letters as follows under PM review & signature:
    • Delinquency Notices – if needed
    • Rent Increase Letters
    • Hold-Over Notices
    • Other correspondence as assigned
  • Work with Lease Administrator (LA) on tenant billing questions and respond back to tenant
  • Assist as needed or coordinate with accounting/LA on tenant bill backs
  • Communicate with tenants on billing issues as follows:
    • Check being made out to wrong entity
    • Notify tenant to email accountant when ACH is made monthly
    • Notify tenant on change of address requirements per lease
  • Run MRI & Yardi reports as needed by PM
  • Forward invoices received in office to Avid
  • Certificates of Insurance – follow up with LA/Property Services on compliance
  • Prepare welcome letters to new tenants under PM signature
  • New tenant – coordinate with Lease Administrator on invoicing needs
  • Forward/follow up with tenants who are paying tax bills directly – monitor for compliance
  • Assist with electrical/water sub-metering and coordinate billing with LA/Accounting
  • Track TI allowances
  • Assist with tenant notifications through Building Engines on scheduled maintenance/work/inspection

 

Vendors/Service Providers

  • Service Contract – converting to standard form and managing renewal of contracts
  • Assist in bidding out contracts and services – per management agreement
  • Respond to vendor requesting status of payments
  • Assist in scheduling building meetings with vendors and tenants
  • Request W-9’s as needed

 

Misc. Projects

  • Assisting with Estoppels & SNDA collection efforts
  • Assist with set up and planning tenant appreciation events/practice manager meetings

 

Travel Assistance

  • Travel arrangement assistance – flights/hotels
  • Assist w/email responses while traveling at direction of PM
  • Act as point of contact during vacations/time out of office

 

New Property Assistance

  • Assist with data collection
  • Download and label photos
  • Work with AP for utility set-up – monitor
  • Other projects as assigned

 

Desired Skills and Experience

  • Proven record of providing exceptional internal and external customer service.
  • Ability to demonstrate initiative and reflect a sense of urgency by meeting or exceeding deadlines.
  • The ability to think and work both independently and in a team environment.
  • The ability to multi‐task and prioritize projects.
  • Attention to detail and self‐motivation.
  • Excellent written and verbal communication skills, problem solving abilities & organizational skills.
  • Proficiency in Microsoft Office Suite.

 

Interested in joining the Flagship Healthcare Properties team?  Please submit your resume to: employment@flagshiphp.com.

 

Flagship Healthcare Properties is an Equal Opportunity Employer.