The Maintenance Engineer ensures that a facility remains in operating form. They are skilled in a variety of areas including plumbing, HVAC, and electrical systems. Duties include inspecting buildings, maintaining inventory, and scheduling repairs. Daily tasks will vary day-to-day based on work request and priority, but can frequently include repairs, aesthetic work, tending to the facility’s machinery, preventative maintenance schedules and cleaning of facilities grounds.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Performs Building Inspections on properties within designated portfolio.
• Supports preparation of monthly/quarterly operations and mechanical reports. Prepares technical evaluations/deficiencies reports on existing mechanical equipment as well as life safety systems and components.
• Plans schedule of workload in accordance with established priorities.
• Ability to self-manage and operate independently.
• Responds effectively to all emergencies during normal and after-hours.
• Ability to maintain and operate HVAC equipment, Life Safety equipment and all other associated building equipment.
• Maintains inventory/upkeep of all building equipment, tools, and material.
• Attends periodic training seminars.
• Assists in Preventive Maintenance Programs for all building equipment.
• Assists with project management and oversight.
• Maintains liaison with Lead/Chief Maintenance Engineer regarding work orders, job completion dates, priorities and estimates.
• Furnishes the Lead/Chief Maintenance Engineer with information relative to criticality of buildings.
• Makes recommendations for systems improvement through immediate supervisor or management.
• Makes recommendations concerning Capital Budgets/Projects.
• Performs additional job duties as requested.

EDUCATION & EXPERIENCE:

• Required – High School Diploma or General Education Degree (GED).
• Preferred – Some College or Technical School.
• Preferred – Minimum of four (4) years training and experience in life safety, electrical, HVAC and refrigeration system operation, design application and maintenance.
• Preferred – Ability to read and understand blueprints.

COMMUNICATION SKILLS:

• Ability to communicate effectively, clearly, and professionally with tenants, vendors, management, and visitors.
• Ability to communicate via email with proper punctuation and spelling.
• Ability to comprehend and interpret instructions.
• Ability to write routine reports and correspondences.

COMPUTER SKILLS:

• Basic working knowledge of building control and automation systems (BAS).
• Knowledge of CMMS System. (Building Engines – preferred).
• Working knowledge of Microsoft Office programs.
• Working knowledge of Smart Phone.

CERTIFICATES, LICENSES, REGISTRATIONS:

• Required – Clean/Valid driver’s license.
• Preferred – CFC/EPA 608 Certification.
• Preferred – Universal Level EPA CFC Recovery Certification.
• Preferred – OSHA 10 Training.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Able to lift at least 50 lbs., climb a ladder, bend, twist, crawl, and jump.
• Able to work in tight spaces and outside in extreme weather conditions.
• Able to differentiate primary colors and read gauges on meters.

Full time position with benefits.

Qualified candidates should send their resume to employment@flagshiphp.com.

Flagship Healthcare Properties is a rapidly growing commercial real estate investment firm located in Charlotte, NC that specializes in the acquisition, development, management and leasing of medical office properties, primarily in the Southeast.  The Property Accountant is responsible for accurately reporting property-level financial statements, reporting tenant payments received and due and performing account analysis and reconciliation for Property Managers, Controller, and tenants upon request.  The Property Accountant will report to the Accounting Manager.

Responsibilities: 

• Preparing tenant account analysis and reconciliations when tenants dispute charges to their accounts
• Recording monthly accruals such as janitorial, security, and utility expenses to match expenses to period incurred
• Preparing Fixed Asset Schedules
• Preparing monthly financial statements including balance sheet, income statement, trial balance, and cash flow statements
• Applying Cash Receipts to tenant ledgers
• Preparing Monthly Bank Reconciliations
• Assist with opening new bank accounts when needed
• Effectively communicating (both written and verbal) monthly and quarterly financial packages internally and externally (investors, lenders, CPA firms, 3^rd Party)
• Assisting with preparing Annual Budgets
• Preparing year-end packages and sending to external CPAs for tax return preparation and annual audit
• Responding to questions/inquiries from tax accountants and auditors
• Reviewing tax returns and entering adjusting journal entries as provided by the tax accountants and auditors
• Approving invoices in AP system, Yardi PayScan or similar system
• Reviewing the weekly payables and making sure sufficient funds are available
• Other duties as assigned

Desired Skills and Experience: 

• Bachelor’s degree in Accounting preferred
• Comprehensive knowledge of real estate accounting
• Yardi and/or MRI experience preferred
• The ability to think and work both independently and in a team environment
• The ability to multi-task and prioritize projects
• Attention to detail and self-motivation
• Proficiency in Microsoft Excel
• Excellent written and verbal communication skills, problem solving abilities, organizational and analytical skills
• Understanding of CAM reconciliations a plus

Flagship Healthcare Properties is an Equal Opportunity Employer.  This job description is not considered an employment agreement or contract.  Management has the right to alter this job description at any time without notice.

General Duties and Responsibilities:

The Lease Analyst is responsible for ensuring the terms and conditions of all property leases are understood, documented and appropriately enforced.  The Lease Analyst will support FHP’s property managers and will report to the Lease Analyst Supervisor. This position is also responsible for maintaining a positive working relationship between the staff in all departments to assure satisfaction with FHP’s services.

Key Responsibilities:

• Maintain master lease files and filing of all documentation.
• Abstract leases into Yardi Voyager.
• Assist with lease compliance and Lease terms.
• Track critical lease dates following through to ensure all items have been addressed
• Act as liaison between internal business units including accounting, leasing, asset and property management.
• Monitor and communicate status of rent collections and delinquencies.
• Perform manual rent escalation calculations for complex leases ( including CPI adjustments).
• Monitor, calculate and prepare rent increase letters for Property Managers’ signature.
• Run monthly late fee report and send to Property Managers for review.
• Post monthly late fees to tenant accounts.
• Prepare and send monthly invoices/statements for every tenant.
• Document tenant correspondence (emails, letters, calls, MRI, etc.).
• Calculate annual CAM Budgets to estimate CAM income for each property, and send out estimate letters once approved by PM.
• Calculate annual CAM Reconciliations and send to Property Managers to review and distribute.
• Manual CAM Reconciliations being processed in Microsoft Excel (may be applicable).
• Verify and document required tenant insurance coverage.
• Process and review Rent and thorough review of monthly rent roll
• Security deposit administration including monthly security deposit review
• Assist with legal documents as necessary – Amendments, Estoppels, SNDA’s, etc.
• Work with MRI and Yardi on any accounting issues

Desired Skills and Experience:

• A Bachelor’s Degree (Or 3 to 5 Years CRE Lease Admin Experience )
• Attention to detail and possess self-motivation.
• A positive attitude and willingness to learn.
• The ability to think and work both independently and in a team environment.
• The ability to multi-task and prioritize projects.
• Excellent written and verbal communication skills, problem solving abilities, organizational and analytical skills.
• A thorough understanding of legal documents, leases, management and partnership agreements, mortgage documents, contracts, SNDA agreements and estoppels.
• Proficiency in property management software in Yardi Voyager, preferred.

Flagship Healthcare Properties is an Equal Opportunity Employer.  This job description is not considered an employment agreement or contract.  Management has the right to alter this job description at any time without notice.

General Overview

Flagship Healthcare Properties is a rapidly growing commercial real estate investment firm located in Charlotte, NC that specializes in the development, acquisition, management and leasing of healthcare real estate properties, with a concentration in the Southeastern United States.  Flagship has launched a private real estate investment trust (“REIT”) to consolidate and convert its legacy, closed-end investment funds.

The Accounts Payable Specialist will be responsible for processing invoices for all the individual properties both within the REIT as well as the 3^rd-party managed properties.  The AP Specialist is the primary point of contact with the firm’s A/P workflow system, currently Yardi PayScan.  In addition, the AP Specialist will work closely with the property accounting and property management teams to ensure invoices are properly and timely routed through the system. 

Key Responsibilities

• Process invoices in AP database system (AVID) in correct workflow and code with correct GL account number and property information
• Process weekly check runs through AP payment system (Yardi Bill Pay) and occasionally in-house
• Collect new vendor W-9s and update whenever necessary for 1099 maintenance
• Research and respond to vendor inquiries, statements, and balance discrepancies
• Assist in the utility set up whenever the firm acquires or manages new properties
• Manage utility portals by downloading invoices timely
• Assist with property-level 1099s at year-end
• Track and process property real estate tax invoices
• Support the property accounting team, property management team and AP Supervisor as needed with special projects and tasks
  
  

The Ideal Candidate Will Possess:

• A positive attitude
• A strong work ethic
• The highest ethical standards
• 3+ years Accounts Payable experience. Experience working for a property management firm is a plus
• Experience with setting up utilities and monitoring the payment process for utilities is preferred
• High school diploma required, with college courses in accounting  preferred
• Proficient in Microsoft Office Suite with an advanced level of skill in Excel

• The ability to think and work both independently and in a team environment
• Use critical thinking to prioritize tasks and to multi-task
• Attention to detail and self-motivation is very important
• Excellent written and verbal communication skills, problem solving abilities, organizational and analytical skills
• Experience with MRI and Yardi Commercial Real Estate Accounting systems is preferred
• Experience with an invoice workflow system such as Yardi PayScan, AvidXchange or Concur is preferred

Flagship Healthcare Properties is an Equal Opportunity Employer.  This job description is not considered an employment agreement or contract.  Management has the right to alter this job description at any time without notice.